Print Macintosh Labels
There is a difference between the Macintosh label editor and the Windows label editor. This Tech Note descibes thesteps for Label printing on the Macintosh platform.
Labor Editor Introduction
Play Movie: b1_Edito.MOV
SuperLable Editor Tools
Play Movie: b2_Edito.MOV
SuperLable Editor more details
Play Movie: b3_Edito.MOV
Letter Editor, create, merge and print letters
Play Movie: b4_Lette.MOV
Letter Editor, required items
Play Movie: b5_Requi.MOV
Choosing "Print Labels" from the File Menu opens the SuperLabel Editor if you are in an output screen. If you choose "Print Labels" from the Splash screen the File selection dialog box opens for selection of the desired file.
The SuperLabel Editor window enables you to define your label pages and label contents.
When the SuperLabel editor window is displayed, SuperLabel replaces the menu bar by its own menu bar giving you access to SuperLabel’s own functions. The original menu bar is re-installed when the SuperLabel window closes.
Depending on how SuperLabel has been invoked certain areas and functions may be disabled.
Defining the Label Page
When creating a new label, you should first define the label page. The steps in creating a new Label page are:
1. Define type of paper using the Page Setup… option
2. Set the label margins
3. Set the label spacing
4. Specify label dimensions, or number of labels on page(using Quick Label Setup… option)
1. Defining the Paper Type
Use the Page Setup… command from the File menu to select the type of paper you will be using. This information is used to calculate the page size and the minimum paper margins (if applicable).
2. Setting the Label Margins
The page’s margins are specified by entering the values directly into the four Margins fields (at the bottom left hand side of the window), or by dragging the margin makers on the "virtual" label page (at the top right hand side of the window). As you drag the margin markers, the values shown in the Margins fields will change accordingly.
SuperLabel will NOT allow you define margins that are smaller than the printer’s "unprintable" margins unless you make use of the options provided in the Label Positioning On Page dialog - see the section on Overriding the page margins that follows.
3. Setting the Label Spacing
Specify the label spacing either by entering the appropriate values directly into the two Label Spacing fields, or by dragging the labels drawn within the "virtual" label page (at the top right hand side of the window). As you drag the labels apart (or together), the values shown in the Label Spacing fields will change accordingly.
4. Setting the Label Dimensions (or Quantity)
Either enter the dimensions of the labels into the two Label Size fields, or by dragging the label resize box (the black box in the bottom right hand corner of the first label) drawn within the "virtual" label page (at the top right hand side of the window). As you drag the resize box, the values shown in the Label Size fields will change accordingly.
Another method of specifying the labels is to provide SuperLabel with the number of labels down and across the page. Instead of entering the label dimensions, you let SuperLabel calculate the label dimensions for you. To do this select the Quick Label Setup… option from the SuperLabel menu.
You may enter the number of labels down and across the page and specify whether to use the existing page margins or not. Checking one of the margin checkboxes will set the margin for that side of the page to zero (or to no margin). The current margin values as shown in the four Margins fields are used otherwise.
If you click on the Setup button, the label page will be created for you, and the label dimensions will be computed automatically using the page size and margins that you have entered.
Overriding the Page Margins
Occasionally, you may find that SuperLabel will not display the "correct" number of labels within the "virtual" label page even though your label dimensions, spacing and page margins exactly correspond to the physical label page in front of you. If this is the case, select the Label Positioning… command on the SuperLabel menu.
A dialog will be displayed that will allow you to override the top and left margins by checking the Start At Page Left and Start At Page Top checkboxes respectively - normally SuperLabel will not allow you to specify values less than the minimum margins for your printer and paper type.
The Spill Over Right and Spill Over Bottom checkboxes allow you to extend the labels beyond the right or bottom margin by one more label.
Using the options provided by the Label Positioning On Page dialog may cause some labels to lie within the "unprintable" area of the page. If this occurs, SuperLabel will show you which parts of the label will be clipped when the labels are generated, by drawing a gray line across the label within the label editor area (at the top left of the SuperLabel window).
The top clipping boundary marker will show you where the top row of labels will be clipped - in other words any part of an object above that line would not be printed for the top label row (but would be printed without being clipped for all successive rows on the page). Similarly, any part of an object beneath the lower clipping boundary marker would not be printed on the bottom row of labels (but again would be printed without being clipped for all previous rows on the page).
The same clipping effect will occur with the labels on the left and right hand edges of the page being clipped according to the left and right clipping boundaries. If no clipping boundary marker is shown then no clipping will occur for part of the label.
Using the Label Editor
The label editor area (at the top left of the SuperLabel window) is used to create or modify the label contents. To make the label editor area active click in it - when bordered the area is active.
The toolbar area contains the following tools (reading from left to right):
Selection tool (arrow), Text tool ("A"), 4D Field tool, 4D Variable tool, (Straight) Line tool, Rectangle tool, and Circle tool.
The arrow (Selection) tool is used to select objects, to drag objects around, and to resize objects, while the other tool icons are used to create new objects.
Creating a New Object
After clicking on one of the object tools, move the mouse on to the label and drag a new rectangle. The appropriate object will be drawn according to the tool you selected within that new rectangle.
Selecting an object by clicking on the appropriate object within the label. Selected objects have "handles" (black rectangles) at corners.
To de-select an already selected object, click on it while holding down the Shift key. If you click on part of the label that contains no objects, any selected objects will become de-selected.
To select a group of objects drag a "marquee" over the objects to be selected - any objects that are touched by or are within the marque will become selected. Any previously selected objects will become de-selected unless you are holding down the Shift key in which case the newly selected objects will be added to those previously selected.
If you click within an object that is already selected, then SuperLabel will assume that you wish to move the object, and will allow you to drag it around. If more than one object is selected, then all the selected objects will be moved.
SuperLabel also allows you to "nudge" objects using the arrow keys. If you have selected one or more objects, and you press either of the four arrow keys, the selected objects will be moved by one pixel in the direction of the arrow key. For example, if you press the up arrow key the selected objects will be moved up by one pixel. Holding down the Option key while pressing any of the arrow keys will cause the selected objects to be nudged by ten pixels instead of one pixel.
If you click within the object’s "handles" then SuperLabel will assume that you wish to resize the object, and will allow you to drag the corner around, until you release the mouse button. When creating a new object on the label, or resizing an existing object, holding down the Shift key has the effect of making the height and width of the object the same (as the object is dragged). This feature is useful for creating squares (as opposed to rectangles) and circles (as opposed to ovals).
Objects can also be resized using the arrow keys. If you hold down the Command key while pressing any on the arrow keys, any selected objects will be resized. Pressing the Option key as well will cause the object to be resized by ten pixels as opposed to one pixel. When the up arrow or down arrow keys are pressed, the lower boundary of the selected objects will be resized in a vertical direction, and when the left arrow or right arrow keys are pressed, the right hand boundary of the selected objects will be resized in a horizontal direction.
To align two or more selected objects on the label, click in the Alignment icon within the toolbar, and hold the mouse button down. An alignment palette will appear allowing you to specify how you want the selected objects aligned. While keeping the mouse button pressed down, you may drag the mouse within the palette to select the alignment that you want, then release the mouse. If you drag the mouse outside of the palette and release the mouse, no alignment will take place.
Reading from top left to bottom left in a clockwise direction the six alignment options are: left aligned, align tops, align vertical centers, align horizontal centers, align bottoms, and right aligned.
NOTE: Alignment of objects is different from the alignment of text within an object.
Changing the Line Thickness of Objects
SuperLabel allows you to specify the line thickness of lines, rectangles and ovals using the Line Thickness selection area. To change the lines thickness of one or more objects, select the object or objects, and click on the required line thickness in the Line Thickness selection area. Lines may be 1, 2, 3 or 4 points in thickness.
Setting an Object’s Text Attributes
SuperLabel allows you to control the text attributes of objects, fields and variables that contain text. You may determine the font, the size, the style and the justification of text within the object. An object’s text attributes are set "globally" for the object - you may not make particular words within the object have different text attributes. To change the text attributes for one or more objects, first select the object or objects, and then use the appropriate text options shown in the toolbar (above).
To change the font of an object, click on the pop-up arrow marker to the left of the font name (shown as "Geneva" above). A pop-up menu will appear listing all the fonts available within your system. The object’s font will be changed to whichever new font you select.
Change the font size of an object with the pop-up arrow marker to the left of the font size (shown as "12 Pt" above). A pop-up menu will appear listing all the fonts sizes available within your system. If you select the Other… item from the pop-up menu, then a dialog will appear allowing you to enter a font size between 1 and 144 points - fractional fonts are not supported.
Change the font style of an object, click within one the font style boxes. You are able to choose between plain text, bold text, underlined text, italic text, outlined text and shadowed text, or any of these styles in any combination.
When changing the font, size or style of an object, SuperLabel will adjust the bottom of the object to accommodate a "whole" number of lines of text for your chosen font, size and style combination.
To change the justification of text within an object, click one of the three justification options - left, center and right justified.
Whenever you select one or more objects, SuperLabel will "show" you the font, size, style and justification of the selected objects using the text tools in the toolbar. If you select two text objects, with different fonts SuperLabel will not show a font name. This rule also applies to font size.
Set text default attributes by changing the tool selections when no objects are selected. Text objects subsequently created will take the new defaults.
Adding a Field
Select the Field icon from the toolbar, and drag the field’s rectangle within the label. On releasing the mouse button, a dialog will appear allowing you to select the field, to select the print formatting (for number, date, time, boolean and picture fields), and to set the object’s positioning options (using the checkboxes).
To select the field, choose a field from the file/field pop-up menu that is displayed when you click on the pop-up menu icon to the right of the word "Field". Having selected the field name, the field’s type will automatically be displayed.
For number, date, time, boolean and picture fields, you may select one of the predefined formats from a pop-up menu that will appear when you click on the pop-up menu icon to the right of the word "Format". You may enter your own format string directly in the Format text area instead of using one of the predefined formats, if you wish.
The field positioning options are described below in the section Field and Variable Object Positioning.
Adding a Variable
Select the Variable icon from the toolbar, and drag the variable’s rectangle within the label. Once you release the mouse button, a dialog will appear allowing you to select the variable, to specify the variable type, to select the print formatting (for number, date, time, boolean and picture fields), and to set the object’s positioning options (using the checkboxes).
To select the variable, choose a variable from the variable names pop-up menu that is displayed when you click on the pop-up menu icon to the right of the word "Variable". Having selected the variable name, the variable’s type will automatically be displayed. If the variable