Libraries in WebClerk
WebClerk provides three library functions. TechNotes which are handled under their own topics and Library 1 and 2. These are free form records which can include two graphics, URL's, dates, numbers and two text fields.
The libraries are generally used as special vessels for customer or sales supporting documentation that do not fall into the Tech Notes catagory.
1. Create a library record.
2. Populate the choice lists at your web site.
3. Search the web for your library records.
1. Create a library entry and Publish it to your web page.
a. GOTO Dept Menu >> Admin >>WebClerk >>Add Library1. The screen below is shown.
b. Enter in descriptive information in the header. For this example enter the following: Name = Aging Receiveable Report
TextBlk1= Create an aged receiveable report for a preselected group of invoices.
TextBlk2= Type in answer here.
c. This creates an internal library within your database.
d. To view thislibrary entry, GOTO WebCLerk >>Show Library1. Sort the entries by name. "Aging receivables" should be at the top of the list.
2. To publish and view the library entry from your website:
a. Put a value of 1 in the Publish field (located above profile fields).
b. To have the profiles of who, topic, and subject be displayed from the WebSite when a user chooses to search your Library, you will need to populate the popups of the library search engine. This can be done in two ways.
1. Populate popups from the WebSite Editor. (This eliminates having to open the html page, WebCLerk1.html, to do the editing.)
a. GOTO Dept Menu, Admin >> WebClerk >> Website Editor. From the Website Editor highlite the HTML page WebCLerk1Srch.html.
b. Click on "update choice list" and choose OK to update standard choice lists. The profiles which you entered now appear in the web page.
2. Goto your html editor, open the JITWeb folder, and open WebClerk1.html. This is the page that produces the Library1 page in your web site. Within the html page, include your choices as options in the file (e.g. type type in "<option> Me" with the other options under the "select name ' )
c. Now that the profiles have been undated to the html page, view the library from your browser to see the change.
1. Click on Library1 in the Navigation Pallet, this will launch you to the Library search engine as shown below. (If the library is not in your navigation pallet, your will need to include it as a link in the index_nav.html page.)
2. Click on the first drop down menu and choose "Me". Click submit and view your FAQ. It should appear as shown below.
3. This was a brief demonstration on how to add value to both your company's internal documentation as well as providing that documentation to remote users of your werb site, through using the library search engines and documentation.