One of the features of CommerceExpert/WebClerk is the easy retrieval of past Orders, and Invoices. After a period of time, it may be necessary or desirable to Archive some records. This feature allows the Archiving of records.
The "Archived" records are exported to a "Text" file. This file can be accessed through any application that can open "Text" files.
To archive records, follow the steps below:
1. Admin dept > Tally menu
2. Click on the corresponding button to choose the file. Click on the "Change Current Selection" to choose the records for archiving.
3. When the desired records are in the current selection click the "OK" button. Two warning dialog box open as the "OK" button is clicked. This is not a reversible procedure so extra precautions are taken.
4. A dialog box opens for defining name and location for the "Archived" file.
5. When the procedure is complete, the original dialog box is displayed. The "Records in File" quantity is minus the Archived files.